ELCA Connect privacy notice

This Privacy Notice applies to the processing of personal data by ELCA Informatique SA, Avenue Frédéric-César-de-la-Harpe 22-24, 1007 Lausanne, Switzerland, and its subsidiaries (we, us or our) in connection with its application ELCA Connect available on both Apple Store and Google Play Store (ELCA Connect or the App).
 

By accessing and using the App, you expressly acknowledge that we collect and process your personal data in accordance with this Privacy Notice and you accept that your personal data is collected and processed by us, acting as a Data Controller in the sense of applicable data protection laws.
 

We reserve the right to amend the Privacy Notice at any time at our sole discretion to adapt it to any new commercial or technological practice or change in the law. Should this occur, we will inform you by any appropriate means (including via email or the App and the product website, e.g., banners, pop-ups or other notification mechanisms). If you do not accept these amendments, your sole remedy is to no longer access and/or use the App.

WHAT IS ELCA CONNECT?

ELCA Connect is an application for ELCA Employees in Switzerland to help them during their workday by allowing easier access to tasks and intranet information, namely:

  • News
  • People Finder
  • Parking Lot Reservation
  • Train Ticket Request
  • Lunch Nearby
  • Facility Incident
WHAT IS THE OBJECTIVE OF THIS PRIVACY NOTICE?

The objective of this Privacy Notice is to inform users of the App (online users or you) on when and why we collect your personal and/or health information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

WHAT CATEGORIES OF DATA DO WE COLLECT?

Employee personal information already collected by ELCA for employment purposes. Such information may include:

  • Your first name and surname, title, team, location, email address, etc.
  • A copy of your ID, for verifying your identity only in case of a request related to the exercise of any of your rights pursuant to this Privacy Notice
  • Technical information such as your phone model and operating system
  • Event logs such as when you authenticated
  • Other data which may be used to identify or contact you when you use the App or the services we provide

We may nevertheless collect and process data which results from or relate to the use of the App. You explicitly consent to the collection and processing of such data.

FOR WHAT PURPOSE IS YOUR PERSONAL DATA PROCESSED?

Your personal data is processed so that you can operate the App and use the services connected therewith.

 

We may collect some data which we anonymize for statistical purposes, or usage analysis, to ensure the App stability and security and/or for the improvement of the products and services available through the App, in accordance with data protection laws.

 

We may also process data to comply with our legal obligations.

HOW DO WE PROCESS YOUR DATA?

We process your personal data in compliance with applicable data protection laws and take the appropriate technical and organizational security measures to prevent the unauthorized access, disclosure, modification, alteration or destruction of your personal data.

 

We do not use any individual decision-making based solely on automated processing or profiling systems.

WHO ARE THE RECIPIENTS OF THIS DATA?

Your personal data is solely processed by ELCA Informatique SA and its subsidiaries and is exclusively stored in Switzerland.

 

Furthermore, your data may be shared with any legally empowered authority on request, particularly when requisitioned by a member of the judiciary, police or administrative authorities.

 

Specifically, the recipients above are not necessarily entitled to receive all items of your data but rather only that data necessary to serve the purpose behind such a communication.

 

Some data is shared with a 3rd party for the purposes of sending personalized or targeted notifications (Critical Alert Notifications).

INTERNATIONAL DATA TRANSFERS

Your personal data may be exceptionally processed by support teams of our subsidiaries outside of your country of residence, which are subject to the same security and privacy policies than the entire group.

 

Where we transfer your Personal Data outside the EEA or Switzerland, we will ensure that suitable safeguards are in place to help ensure that our subsidiaries provide an adequate level of protection to your personal data.

 

By providing us with information and data, you expressly consent to such transfers. 

HOW LONG IS YOUR DATA RETAINED?

The App being exclusively stored on your device, we do not have the means to delete or suppress these elements, but they can be suppressed at any point in time, including by uninstalling the App.

 

The App is bound to your device. Uninstalling the App or changing your device will permanently delete your ELCA Connect, but not your other personal data, such as data used for identification and authentication.

COOKIES AND SIMILAR TECHNOLOGIES

The App does not make use of cookies and similar technologies.

WHAT ARE YOUR RIGHTS?

The rights concerning the data processed by the App are in accordance with the legal and regulatory provisions and handled by the Company Regulations.

 

Any request relating to the exercise of these rights as well as any request for information about the protection of personal data should be emailed to us at privacy@ELCA.ch.

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