Records Manage­ment

Records management solutions allow you to comply with regulations concerning lifecycle management of the informaton in your organization.

How to identify, classify, store, secure, retrieve, track, destroy or permanently preserve your records throughout their lifecycle and according to your industry’s legal requirements.

Records Management is an organizational challenge for every business. Processes and structures need to be analyzed and, if necessary, adapted so records management requirements can be applied consistently. Important questions for defining your requirements :

  • Which regulatory guidelines and laws (compliance) are crucial for my company?
  • What information must be protected in accordance with these guidelines and for how long?
  • What would be the consequences or penalties if the regulatory guidelines are not complied with? Who is liable and for what?
  • To what extent are we already covering Records Management guidelines using existing systems?
  • What road map exists to comply with the guidelines or what map needs to be developed?

The basics of a proper records management strategy include an inventory of information types, their enterprise lifecycle and the validity of the data. In addition, rules for creating records must be defined. Since the data often comes from different sources, this task should not be underestimated.

Nowadays, a modern Records Management solution must make provision for very different requirements:

  • Multi-layered file structures for storing electronic files across several levels.
  • Safekeeping periods and destruction rules.
  • Search functions for finding documents based on properties or content.
  • Audit trail for transactions that have an influence on records.
  • Clear access and processing rights as regards metadata and documents.

Thanks to ELCA’s extensive experience in records management, we are an ideal partner for the following:

  • Consulting services for inventory and organizational tasks.
  • Defining a file plan and implementation of a file plan tool, which helps to define rules for the creation of records.
  • Realization and configuration of modern Records Management Solutions.

ELCA's Records Management solutions are based on ECM products that are market leaders, and which ELCA has adapted to suit the requirements of specific industries and adapts to specific customer contexts.

By continuing to browse this site, you accept the use of cookies or similar technologies whose purpose is to produce statistics on visits to our site (tests and measurement of visitor numbers, visit frequency, page views and performance) and to offer you content and promotions which will be of interest to you.

Our cookie policy has been updated. Feel free to manage your preferences.

close
save

Manage your cookie preferences

Update your cookie preferences

Find out about the type of cookies stored on your device, accept or block them for the entire site, all services or on a service-by-service basis.

OK, accept all

Visitor understanding

These cookies are used to track visitors across websites.

The intention is to enable us to offer more relevant, targeted content to existing contacts (ClickDimensions) and display ads that are relevant and engaging for users (Facebook Pixels).

 

New

Sharing tool

Social media cookies allow content sharing on your preferred networks.

(ShareThis)

New

Visitor flow

These cookies provide us with insight into traffic sources and allow us to better understand our visitors anonymously.

(Google Analytics and CrazyEggs)

New
For more information about these cookies and our cookie policy, click here